The 10 Best Business Card Scanners

Updated September 27, 2017 by Ezra Glenn

10 Best Business Card Scanners
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We spent 43 hours on research, videography, and editing, to review the top choices for this wiki. If you've moved on from transcribing contact information by hand into your Rolodex but are not ready for the fully digital world of contact-sharing, one of these business card scanners may be just what you need. Most of them will make light work of keeping records of all your contacts, and many have added functionalities, like ID card and photo scanning built right in. When users buy our independently chosen editorial picks, we may earn commissions to support our work. Skip to the best business card scanner on Amazon.

10. PenPower WorldCardColor

The PenPower WorldCardColor is a portable option that can read, recognize, and archive color photos and index cards up to four inches wide. That means it's not only great for maintaining your professional network, but also for students or home use as well.
  • exports contacts directly to outlook
  • not mac compatible
  • worldcard software is out of date
Brand PenPower
Model WorldCard Color
Weight 1.7 pounds
Rating 3.9 / 5.0

9. Scan2Contacts CSSN

The Scan2Contacts CSSN is a capable, easy to use model. It extracts both data and images and is fully integrated with Microsoft Outlook, requiring no additional software and making the process of updating your contacts a breeze.
  • usb-powered for portability
  • works in a few seconds
  • some errors in text recognition
Brand Card Scanning Solutions
Model scan to contacts
Weight 1.2 pounds
Rating 4.1 / 5.0

8. Xerox XTravel-Scan150

The Xerox XTravel-Scan150 is compact and portable yet capable of importing full-size documents up to 8.5 inches wide. It adds contacts automatically to Outlook for fast-paced ingestion and organization, and can straighten and correct images as it works.
  • auto crops card images as needed
  • cloud connection compatible
  • only scans 10 cards per minute
Brand Xerox
Weight 1.8 pounds
Rating 3.7 / 5.0

7. Brother DS-600

The Brother DS-600 is an all-in-one portable that digitizes documents and receipts and imports contacts even when you are on the go. It's USB-powered and consumes only 0.2 of a watt of energy while in standby mode, and comes with a protective carrying bag.
  • can process legal-sized papers
  • weighs less than 1 pound
  • does not automatically create pdfs
Brand Brother
Model DS-600
Weight 1.9 pounds
Rating 3.7 / 5.0

6. Ambir Technology PS667 Simplex

The Ambir Technology PS667 Simplex is a high quality unit with four color modes and the ability to process a single-sided ID in three seconds when set to grayscale at 300 dpi. It can handle any media up to 1.4 mm thick and 4.13 inches wide.
  • weighs about half a pound
  • 48-bit color capable
  • comes with one-year warranty
Brand Ambir
Model PS667-AS
Weight 1.2 pounds
Rating 4.0 / 5.0

5. Ambir DS490-AS

A great option for the front desk of any medical or dental office, the Ambir DS490-AS can handle double-sided media up to 8.5 inches wide. It can upload directly to Google Drive or a range of different software programs for your convenience.
  • scans in 48 bit color or grayscale
  • includes ambirscan imaging software
  • compatible with macs
Brand Ambir
Model DS490-AS
Weight 2.9 pounds
Rating 4.3 / 5.0

4. IrisCard Anywhere 5

The IrisCard Anywhere 5 is an excellent portable model that requires no computer to work effectively, thanks to its 512 megabyte internal memory. It can also save images as JPEGs directly to an SD card or USB thumb drive via its easy-access front slots.
  • free sd card with included voucher
  • mac and pc compatible
  • can import up to 800 cards per hour
Brand IRIS
Model 457486
Weight 1.4 pounds
Rating 4.4 / 5.0

3. Dymo CardScan v9 Executive

The Dymo CardScan v9 Executive is an accurate and feature-rich model with compatibility across numerous devices and platforms. It can read content in seven different languages and automatically recognizes forms of identification from 14 countries.
  • adds contacts directly to outlook
  • verifies and maps addresses
  • includes cardscan software
Brand DYMO
Model 1760686
Weight 1.3 pounds
Rating 4.8 / 5.0

2. Avision IS15+

With a five-inch wide feed and built-in image processing tools, the Avision IS15+ is well suited for a range of uses beyond ingesting corporate contact information. It works at an impressive speed, too, handling a 5" x 7" full color photo in under 10 seconds.
  • saves directly to usb or memory card
  • weighs less than one pound
  • up to 600 pixels per inch
Brand Avision
Model IS15 Plus
Weight 1.3 pounds
Rating 4.7 / 5.0

1. PenPower WorldCard Pro

The PenPower WorldCard Pro is one of the most popular options on the market thanks to its ability to digitize and import cards into numerous file formats in seconds. Its sleek and compact form factor makes it a great companion for your next corporate outing.
  • compatible with macs and pcs
  • protective pop-out design
  • recognizes 24 different languages
Brand PenPower
Weight 13.6 ounces
Rating 4.9 / 5.0

How A Business Card Scanner Works

Business cards are an efficient way to give an important contact all of your information. On the other hand, receiving dozens of them a day can be headache that you're unprepared for. If you are like most people, you probably have a messy basket of business cards on your desk, organized in no particular manner. Every time you need to look someone up, you shuffle through that pile for fifteen minutes. In the worst case scenario, you may even lose somebody's card, and now a potentially valuable contact is lost.

Business card scanners bring that easily lost little paper item into the digital age, allowing you to upload, save and organize the information in an efficient manner. There are different types of scanners, but each includes a processing unit and a digital storage media. Some models include their own built-in software for saving data and some connect to pre-existing programs on your computer like Microsoft Outlook or Lotus Notes. If you collect cards for several areas of your life - spanning from personal to professional to medical - you may like a scanner that connects to a program on your computer so you can thoroughly organize and separate the contacts the way you like.

Depending on your needs, you may want a scanner that automatically uploads data to a cloud storage system - that way anybody you work with who might need to access those files can instantly do so. On the other hand, if you like to keep the contact information of your affiliates confidential, you may prefer a scanner with built-in memory, that holds the data all in one spot. The latter type usually connects to your computer through a USB cord, or lets you grab the info with an SD card or hard drive.

Why Business Cards Are Relevant In The Digital Age

With tools like Google and social media, you may wonder how business cards are even still relevant? We may like to believe differently, but there are still times when accessing our social media accounts may be impossible or impractical. It could be at a business dinner when pulling out a phone would be regarded as a faux pas or just because your phone is dead, but at times like these, a traditional business card can be invaluable.

People's attention spans are shrinking and we often miss out on vital bits of information in a conversation because our mind wanders to other matters. For that reason, you've probably left several conversations with somebody important realizing, "I don't remember their last name or the name of the company they work for." That's one reason business cards are important - Facebook can't help you if you don't recall the name of the person you're trying to find.

They also serve as visual reminders. Just like you leave a photo of yourself at a loved one's place so they think to call you from time to time, you should want to leave your business card on an important contact's desk. The reality is unless you are deeply integrated into somebody's life, you won't naturally cross their mind. Your business card can also be a little visual representation of you. You can use font, images, colors and quotes to give someone a better understanding of you, all on one little piece of paper.

Eye contact and facial expressions are also important for making a lasting impression on somebody, but both of those are lost if you instantly look down at your phone to start punching in phone numbers and email addresses. Handing somebody a card lets you continue to look at them, smile at them and keep a personal connection going. Business cards also show that you take yourself seriously; you invested in yourself by creating them and remembering to keep them on you at all times. Business cards are just as important as ever before and having a business card scanner makes keeping the information on them organized and readily accessible.

The Creators Of The Business Card Scanner

Inventors Wen Chen and Loi Han filed for the first patent of a business card scanner. Their patent laid out basic features that nearly all subsequent models would have, like the ability to display images in forward or reverse sequential order, and the option to enlarge or reduce the size of an image. Chen and Han filed for their patent on December 14, 2001, and had it published on June 19, 2003.

Loi Han has filed for and earned several patents, including a scanner projection system - a stand-alone device that could read data off of printers, computers, and other devices, and display it on a television screen or LCD projector. Han's scanner allows the user to control the degree of resolution and mode of operation.

It's apparent that Han and Chen come from different backgrounds when you look at some of the previous patents Chen filed for. Chen has a patent on an organic/inorganic hybrid composite proton exchange membrane - something far more valuable to the scientific world than the technological one. However Chen also has the patent on a method and device for drawing and formatting images, as well as a retractable scanner. Combining much of the technology between Chen's and Han's previous patents allowed them to invent the business card scanner.

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Last updated on September 27, 2017 by Ezra Glenn

Ezra is a writer, photographer, creative producer, designer, and record label-operator from New York City. He's traveled around the world and ended up back where he started, though he's constantly threatening to leave again.

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