6 Apps To Make Planning And Running Your Event Easier

Whether you're putting together a party, a convention, or a conference, there are a lot of moving pieces involved in event planning. From inviting guests to booking a venue to keeping everyone informed, there's a lot to keep in mind. The mobile apps listed here can help you keep track of everything via an easy-to-use platform that you can keep in your pocket. This video was made with Ezvid Wikimaker.

Great Apps For Putting Together An Event

Name Description
EventMobi Multi-functional and customizable event app platform
Eventbase Mobile event platform for global brands
Raft Up App for marketing organizations, communities, and events, specializing in boating and other outdoor activities
Flock User-friendly management system that allows event coordinators to efficiently organize their events
MeetingPlay Customizable app that connects event attendees to speakers, sponsors, exhibitors, and other attendees
Zerista Content-heavy engagement tool for conferences and meetings

Tips & Tricks For Event Planners

  • Use a day planner to stay on schedule
  • Know what your goals are
  • Don't over-spend
  • Keep your workspace organized
  • Make sure the venue is reliable
  • Use to-do lists to stay on task
  • Try not to make last-minute changes
  • Use social media to spread the word
  • Automate repetitive tasks

How To Successfully Organize An Event

In Depth

If you are an event planner, there are tons of great reasons to incorporate technology into your next conference or meeting. Whether you want to make it easy for your attendees to register, provide meaningful opportunities for networking, or gather useful feedback, there are many management platforms that can help you. Here, in no particular order, are six apps every event coordinator should check out.

Up first, in the #1 spot, is EventMobi, a multi-functional and customizable event app platform. The team behind EventMobi works to provide planners with easy and effective event tech solutions, and to revolutionize the attendee experience. This app is a great option for planning conferences, trainings, and different types of meetings.

EventMobi provides useful tools for event planners such as online registration and analytics, a social media dashboard, and multi-event management. Real time polls and surveys offer valuable opportunities for engagement. The app also contains practical features for networking, helping to build lasting relationships that increase retention each year.

Real time polls and surveys offer valuable opportunities for engagement.

At #2, we have Eventbase, a leading mobile event technology platform for global brands. Several of the top technology companies in the world, including AT&T, IBM, and Microsoft, use Eventbase to power their event apps at their top conferences and roadshows. Many official apps for large-scale events and festivals, such as South by Southwest, Sundance, and the Olympic Games, also utilize this platform.

This event app platform allows for design flexibility and usability that engages audiences. The team behind Eventbase delivers beautiful and easy-to-use mobile event apps that offer innovative technology with features like chatbots, wearable beacons and personalized recommendation engines.

#3 on our list is Raft Up. In 2015, this app was founded by a group of recreational boaters and outdoor enthusiasts who are passionate about building technologies that can help connect people to places and each other through simpler, safer, and more affordable ways. Today, this app helps build connections, and it provides location-based event management.

Today, this app helps build connections, and it provides location-based event management.

The app features an interactive map that includes places of interest, such as boat ramps, fishing spots, dive locations, hiking trails, and outdoor businesses. It also includes tools for local weather updates, marketplace listings and a community forum. Raft Up partners with community organizations to create event apps, such as for the 2019 Miami International Boat Show.

Coming in at #4 is Flock Eventing Platform, a user-friendly event management system and collection of custom mobile apps that works to increase engagement and improve communication with attendees. This online platform allows event coordinators to build websites, manage RSVPs, send custom branded emails, and publish a mobile app.

The affordable pricing of this platform allows for events of all sizes to have a digital presence. Its clients have included some of the world's leading brands, such as Facebook, Oracle and Red Bull. Through the custom mobile app, participants can digitally RSVP and access information about the event. It also offers features to help attendees engage with the event, speakers, and other attendees.

Through the custom mobile app, participants can digitally RSVP and access information about the event.

In the #5 spot, we have MeetingPlay, a customizable app which seeks to connect event attendees to each other, as well as to speakers, sponsors and exhibitors. The team behind this networking-focused app includes former hotel industry members, as well as certified meeting planners. These customized apps are intuitive to use, engaging and infused with innovative technology.

To make networking easier for attendees, MeetingPlay has features like gamification and matchmaking algorithms that create networks for each attendee while also enabling conversations. All of the app features can be customized, depending on what type of meeting you are hosting and what you want to accomplish through the app.

And finally, #6 on our list is Zerista. This content-heavy engagement tool provides a rich desktop experience, as well as tailored apps for events. Zerista offers pre- and post-event engagement, personalized matchmaking and networking, and year-round event marketing. It offers a deep focus on scientific events, with sophisticated tools to organize and present abstracts and posters right from within the app.

Zerista offers pre- and post-event engagement, personalized matchmaking and networking, and year-round event marketing.

The easy-to-use admin interface allows you to manage multiple apps and keep an eye on analytics in one place. The app's integrated social feed allows attendees to connect before, during, and after the event. Participants can also provide feedback during sessions or overall feedback after the event through customizable surveys.