The 6 Best Office Printers

Updated May 28, 2018 by Jeff Newburgh

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Despite the promise of a paperless office, the majority of professional workplace settings still require a way to produce hard copies of documents. These printers offer multifunctional designs to meet the demands of almost any printing, faxing, or scanning needs for businesses both large and small. When users buy our independently chosen editorial picks, we may earn commissions to support our work. Skip to the best office printer on Amazon.

6. Canon MF634CDW

The Canon MF634CDW includes a 3-year limited warranty and boasts a top printing speed of 19 pages per minute with the first page of any print job being ready in under 12 seconds. Its auto seal removal function allows for fast and easy installation of your toner cartridges.
  • direct mobile connections via wi-fi
  • v2 color technology for sharpness
  • it is quite heavy
Brand Canon
Model MF634Cdw
Weight 60 pounds
Rating 3.9 / 5.0

5. HP OfficeJet Pro 7740

Good for photography businesses and the artistically inclined, the HP OfficeJet Pro 7740 gives you plenty of options for printing, scanning, and copying professional-quality, wide-format documents on paper up to 11 by 17 inches in size.
  • scanning resolution 1200 dpi
  • supports borderless photo printing
  • display panel is quite small
Brand HP
Model OfficeJet Pro 7740
Weight 53.7 pounds
Rating 4.1 / 5.0

4. Samsung Xpress SL-M2070FW

Using its integrated Near Field Communication wireless technology and mobile printing app, the 4-in-1 Samsung Xpress SL-M2070FW can be quickly synced with nearby smartphones and tablet devices with a single tap. It is also compatible with the Google Cloud Print service.
  • 128 megabytes of internal memory
  • very affordable price
  • consumes a lot of toner
Brand Samsung
Model SL-M2070FW/XAA
Weight 24.7 pounds
Rating 4.3 / 5.0

3. Epson WorkForce ET-4550

Unlike much of its competition, the Epson WorkForce ET-4550 leverages a cartridge-free design using its dedicated, supersized and easy-to-fill color ink bottles that last for up to 2 years, saving your small business up to 80% in toner replacement costs over time.
  • laser-quality black text
  • wireless printing from smartphones
  • 12-month warranty
Brand Epson
Model WorkForce ET-4550
Weight 24.4 pounds
Rating 4.5 / 5.0

2. Brother MFCL5900DW

The Brother MFCL5900DW is equipped with a 70-page duplex auto document feeder for fast, single-pass scanning. When paired with Amazon's Dash replenishment service, your remaining toner level will be regularly monitored and automatically reordered when it starts to run low.
  • 42 pages-per-minute printing speed
  • 50-sheet capacity multipurpose tray
  • network user authentication
Brand Brother
Model MFC-L5900dW
Weight 46 pounds
Rating 4.9 / 5.0

1. HP PageWide Pro D3Q19A

Blending convenience, efficiency, and security, the HP PageWide Pro D3Q19A offers an all-in-one design that delivers printing, scanning, copying, and faxing functionality to your staff. Its PIN-based access should ensure no abuse, like printing flyers for home use.
  • automatic 2-sided printing
  • large color touchscreen
  • energy star compliant
Brand HP
Model D3Q19A#B1H
Weight 58.6 pounds
Rating 5.0 / 5.0

The Horror Of A Bad Office Printer

Whether you’ve worked in your fair share of offices or you’ve simply tried to outfit your home office with something capable of meeting your printing demands, you know the frustrations that a bad office printer can create. Really, any malfunctioning piece of office equipment can send otherwise civil and respectable individuals into fits of incomprehensible fury. Mike Judge devoted an entire storyline in his classic film Office Space to one such machine, and the angry employees who eventually destroyed the thing with a baseball bat.

A bad office printer isn’t just a concern in the morale department either. If you need to create packages for a proposal or important meeting, and your printer is on the fritz, it could mean the difference between your company winning a bid on a contract or scrounging around for enough work to keep the lights on. And on a day-to-day basis, malfunction office equipment can cause your team’s productivity to take a major hit.

Most of today’s office printers also act as scanners, copiers, and fax machines, as well, so we’re not just talking about printing pages here. If you have a client or legal procedure that requires faxed documents, and your fax machine isn’t working properly, you could be in some serious hot water.

Ultimately, making a smart investment in a high-quality office printer is the way to go. It will undoubtedly save you time and money, and it will keep the members of your team from using it as an excuse for why they can’t get to work. You’ll always have the materials you need when you need them, and all of your professional lines of communication will stay open.

How To Choose The Best Printer For Your Office

Now that you’ve decided to get your hands on a high-quality office printer, you’ll notice that there are a lot of options on the market. It can be a little overwhelming, which is why most people just pull the trigger on the nicest-looking printer they see for a reasonable price. There are some really important things for you to consider before you make your purchase, however. We’ve done a lot of the heavy lifting for you on our list, but even here there are considerations.

One of the most important things to an office is print volume. This can be measured in terms of pages per minute, or in terms of pages per month. In minute terms, the number corresponds to the speed at which the printer can operate when it’s at its finest. If you do a lot of printing and you need it to happen within a short turnaround time, a high ppm number is necessary. In monthly terms, that number refers to the maximum amount of pages recommended for a printer not to need any kind of maintenance. Printing above this number could result in mechanical difficulties that may cause a malfunction. If you print thousands of pages per month, you’ll want this number to be especially high.

The other big consideration in the office printer market is whether to go with a laser printer or an inkjet printer, and this winds up being an easier distinction than you might expect. Without getting too deep into the technical differences, laser printers typically print faster than inkjet printers, and their text tends to be sharper. Where inkjet printers have an advantage is in images, especially photographs. If you have a lot of images included in your typical printing, inkjet is likely your best bet. If you work exclusively with text, and you want crazy speed, stick to laser.

Other features worth considering include document feeders, tray capacity, and user interfaces. Automatic document feeders are pretty common among office printers, allowing you to scan or copy multiple, double-sided documents with speed and ease. The exact speed and capacity of each is different from model to model, however. On the topic of capacity, a given printer will have a maximum number of printable pages that it can keep at the ready. The smaller that number, the more frequently someone from the office will have to refill the tray.

Finally, we get to user interfaces, and these can be a bit tricky. Large LCD touchscreens are certainly attractive, and the majority of modern office printers include them. But not all touchscreens are created equal, and there are often differences in the quality of their menu design, with some models boasting clean, intuitive workflows and others necessitating deep menu dives for some variables. Look for a model that keeps it simple, and you’ll likely be rewarded for your diligence.

Other Life Saving Office Essentials

While a good multifunctional office printer is necessary for creating an efficient work environment, there are a few other investments you can make to improve your work life and that of your coworkers.

It’s no secret that Americans spend far too much time sitting on their increasingly round backsides. That’s just one of the reasons that standing desks have become so popular in recent years. Now, it’s probably a bad idea to replace all the desks in your office overnight with the standing variety, but if you swap out or convert your own, then other employees will undoubtedly follow suit.

Whether or not you opt for the standing desk, you can improve your work life with one word: ergonomics. Nowadays you can get ergonomically designed office materials like keyboards, mice, and chairs (for those of you who prefer to sit at your desks), all of which will do a better job keeping your blood flowing and your pain levels at a minimum, so you can shine on the job.

Finally, no day in the office is going to be perfect. There will be drama, there will be fatigue, and there will be four different bosses all giving you contradictory directions. There will be insubordinate underlings and stubborn clients. So, you’re going to need a massage chair and a stress ball to keep you sane. If you can get away with it, throw a foot massager under your desk, and you’ll forever be known as the most peaceful, zen-like employee at your job.

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Last updated on May 28, 2018 by Jeff Newburgh

A dedicated writer and communications professional spending his days lost in the intricacies of both proposal and freelance writing. When not sharing the knowledge of both fully and self-insured medical benefits to employer groups of all industries within California, Jeff Newburgh can be found at home spending time with his family and 3 dogs, pondering the next chew toy to be thrown, while kicking back and relaxing with a nice glass of red wine.

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